The City of Stillwater encourages events and would like to help make them run smoothly. In doing so, these activities require permits to give City departments, commissions, or the City Council the opportunity to review the plans with an eye toward the goal of balance and safety.

Follow the steps below and view the documents for more information:

1. Check the availability of dates to hold your event in the City of Stillwater before submitting your application.
2. Review the new Event Policies and Fee Schedule. Please note that you must follow the State Electrical Requirements for portable or temporary power.
3. Follow the Event Application Procedures to submit an event application.

Please visit our Liquor Licensing page for information on whether there will be alcohol at your event. 

Please watch for application deadlines and don't forget to submit a site plan with your application. Missing information may cause the application to be late and impose a late application fee. Any questions when planning your event or completing the application, please call (651) 275-4102.

Large Gatherings in a City Park

Gatherings (non-private community events, weddings, family reunions, company picnics, etc.) with 250 or more people in attendance at a City of Stillwater park require the submission of an Event Application. (See applications below for private events.)

Large Gathering Exceptions:

• Athletic league practice/games requiring the use of City fields.  Field/League Application

• Park reservations for gatherings/events in a City park with fewer than 250 people in attendance are required to make a park reservation.

Neighborhood / Private Property Block Party

The City of Stillwater wants you to have an enjoyable block party and remain safe. Block parties held in neighborhoods or on private property, such as neighborhood gatherings, graduation parties, or other parties that block a street, require the submission of a Block Party Application.  Barricades will be required, and applicable fees will be due before the event.  View Block Party Guidelines here.

Private Event

The City of Stillwater wants to help make your private event safe and successful. Private events held on commercial or institutional properties, such as businesses, churches, schools, or nonprofit organizations, that include any component of outdoor activities may require review and approval by the City. Event organizers are required to complete the Private Event Application. Depending on the size and nature of the event, additional permits, traffic control measures, or applicable fees may be required prior to the event.

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